How to Apply for a Corporate Visa Online in India – Step-by-Step Guide for Companies

 

Introduction

International business travel has become a necessity for Indian companies—whether it’s to attend client meetings, exhibitions, training, or overseas expansion. But to make that happen, the first and most crucial step is applying for a corporate visa.

Good news: Companies can now apply for corporate visas online in India with the help of expert facilitation, saving time, reducing errors, and ensuring smooth approvals.

In this blog, we walk you through how Indian companies can apply for corporate visas online, the documents required, and how BTW Visa Services simplifies the process.

 

What Is a Corporate Visa?

A corporate visa is a type of business visa used by company-sponsored employees traveling abroad for official purposes. It is applied either:

  • On behalf of a single employee

  • Or for a group of employees (delegations, project teams)

It typically includes short-term business visas, work permits, or training visas depending on the destination country.

Step-by-Step Guide: How to Apply for a Corporate Visa Online in India

Step 1: Identify the Right Visa Type

Each country has its own business visa type:

  • USA: B1 Visa

  • UK: Standard Visitor – Business

  • Germany/France: Schengen Business Visa

  • Canada: Business Visitor Visa

  • UAE/Singapore: Business e-Visa

BTW helps assess which visa is suitable based on the purpose, duration, and nature of travel.

Step 2: Prepare the Required Documents

You will generally need:

  • Valid Passport

  • Invitation Letter from Foreign Company

  • Company Cover Letter

  • Sponsorship Letter (on company letterhead)

  • Flight and Hotel Booking

  • Salary Slips or Bank Statement

  • Travel Insurance (for Schengen countries)

  • Visa Application Form (online or printed)

BTW provides a customized checklist for each country and applicant.

Step 3: Submit Application Online or via VFS Portal

For countries that allow online corporate visa applications, such as:

  • Singapore

  • UAE

  • Australia

  • UK (pre-application form)

BTW Visa Services can help fill forms online and upload documents correctly.

For Schengen, US, or Canada, applications are submitted via VFS Global or embassy-approved centers, but pre-registration and document uploads are often required online.

Step 4: Book Appointment & Attend Biometrics (if required)

Once submitted, the next step is:

  • Scheduling an appointment

  • Attending VFS/embassy for biometric data (if not eligible for dropbox)

BTW can assist in booking priority slots and coordinating logistics.

Step 5: Track & Collect Visa

We help track your application through:

  • Embassy tracking portals

  • VFS updates

  • Direct embassy contact (if required)

Once approved, passports are collected or couriered.

 

Conclusion

Applying for a corporate visa online in India doesn’t have to be complicated. With the right documents, a streamlined approach, and expert help from BTW Visa Services, your employees can be travel-ready faster and safer than ever.

Don’t miss global opportunities start your corporate visa application today.

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