Country-Wise Corporate Travel Documentation Checklist

 Introduction

Business travel is back on track and stronger than ever. But whether you're heading to London for a client meeting, Singapore for a tech conference, or Germany for a trade expo—documentation can make or break your visa application.

To help HR teams, corporate travelers, and travel managers stay ahead, BTW Visa Services brings you a country-wise checklist for business visa documentation.



General Documents Required for All Business Visas

Regardless of the destination, you’ll typically need:

  • Valid passport (minimum 6 months validity)

  • Passport-size photographs (as per embassy specs)

  • Business Cover Letter from Indian company

  • Invitation Letter from foreign company or event organizer

  • Travel itinerary (flights + hotel booking)

  • Bank statements or salary slips

  • Company registration proof (for proprietors/partners)

  • Travel insurance (where applicable)

Country-Wise Corporate Travel Document Checklist

United States (B1 Visa)

  • DS-160 confirmation page

  • Visa appointment confirmation

  • Invitation letter on company letterhead

  • Company profile or visiting card

  • Financial documents

  • Past travel history (if any)

  • Interview preparation documents

United Kingdom (Standard Visitor – Business)

  • Online visa form (VAF1A)

  • Invitation letter detailing purpose of visit

  • Employer NOC letter

  • 6-month bank statement and salary slips

  • Accommodation details

  • Travel insurance recommended

Singapore (Business e-Visa)

  • Form 14A (signed)

  • Cover letter from Indian company

  • Invitation letter with passport & NRIC copy of local sponsor

  • Confirmed return air tickets

  • Hotel booking

  • Company profile (optional)

UAE (Business Visa)

  • Scanned passport copy (color)

  • Passport-size photograph (white background)

  • Invitation letter from UAE entity

  • Trade license of UAE company (optional)

  • Return air ticket

  • Travel insurance (if required by sponsor)

Germany (Schengen Business Visa)

  • Visa application form

  • Travel health insurance (min. 30,000 EUR)

  • Detailed itinerary

  • Employment proof/NOC

  • Invitation from German company

  • Proof of accommodation

  • Personal bank statements

Canada (Business Visitor Visa)

  • IMM 5257 visa application form

  • Cover letter & invitation letter

  • Financial proof (bank statement, ITRs)

  • Employer confirmation letter

  • Conference registration (if applicable)

  • Purpose of visit clearly mentioned

Australia (Subclass 600 - Business Stream)

  • Filled online visa form (ImmiAccount)

  • Purpose letter from Indian employer

  • Invitation from Australian company

  • Proof of previous international travel

  • Hotel + flight bookings

  • Proof of funds

Bonus: Tips for Smooth Corporate Visa Approvals

  • Double-check embassy-specific photo sizes

  • Keep all documents in original + photocopy form

  • Use official company letterhead for all cover letters

  • Translate documents if required (e.g., in Germany or France)

  • Apply 3–4 weeks in advance to avoid last-minute rejections

Why Choose BTW Visa Services?

  • End-to-End Business Visa Assistance

  • Custom Document Checklists

  • Priority Appointment Scheduling

  • Embassy/Consulate Follow-Up

  • Corporate Accounts & Dedicated SPOC

We work with HR departments, CXOs, and corporate travelers to handle everything from start to stamp.

Conclusion

International business travel requires precision. With country-specific rules and ever-changing visa regulations, staying compliant is a must. Use this country-wise documentation checklist as your go-to guide—and rely on BTW Visa Services to simplify the process

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